7 Best AI Meeting Assistants for Taking Notes in 2025

This comprehensive guide reviews the seven best AI meeting assistants for taking notes in 2025, helping you choose the right tool for automated transcription, intelligent summarization, and actionable meeting insights.

What Are AI Meeting Assistants?

AI meeting assistants are sophisticated software tools that use artificial intelligence to automatically record, transcribe, and analyze meetings in real-time. 

Unlike traditional recording tools that simply capture audio, these platforms use natural language processing and machine learning to transform raw conversations into structured, actionable insights.

Core capabilities include:

• Real-time transcription with speaker identification

• Automated note-taking that extracts key points and decisions

• Action item extraction that identifies tasks and deadlines

• Intelligent summarization that distills hours of discussion into digestible insights

• Searchable archives that make historical meeting data instantly accessible

Why This Article Focuses on AI Note-Taking Capabilities

While many AI meeting tools offer transcription, our analysis specifically targets platforms that excel at transforming discussions into usable documentation. There's a crucial difference between having a transcript and having actionable notes that drive follow-up and accountability.

We evaluated each tool based on its ability to:

• Generate structured, scannable meeting summaries

• Automatically identify and format action items

• Extract decisions and key discussion points

• Create notes that teams actually use for follow-up

• Integrate insights into existing productivity workflows

The best AI meeting assistants don't just record what happened; they help ensure productive outcomes by making meeting insights immediately actionable.

If you're specifically looking for budget-friendly options, check out our comprehensive guide to the best free AI notetakers that offer forever-free plans.

Our Top Picks for Best AI Note-taking apps for meetings 

Best AI Meeting Assistants for Taking Notes in 2025: In-depth Review

1. Hyprnote: Best for Privacy-First Local AI Processing

Hyprnote stands alone as the only true local-first AI meeting assistant, processing everything on your device without sending a single byte to the cloud. 

This privacy-first approach makes it ideal for organizations handling sensitive information or operating under strict compliance requirements.

About Hyprnote’s AI notetaker:

Hyprnote has an Apple Notes-like interface that feels instantly familiar, with powerful AI running locally in the background.

As soon as you launch a new meeting, the AI assistant starts transcribing speech in real-time without any bots joining your call. 

When the meeting ends, it immediately presents a structured summary with key decisions, action items, and discussion themes automatically extracted. 

The AI can work completely hands-off, generating organized notes without any input from you. Or you can collaborate by jotting down key points, and the AI will intelligently expand your rough notes with context you might have missed while actively participating.

Some other notable features include: 

• Customizable templates for different meeting needs such as therapy sessions, legal meetings, job interviews, coffee chats, and more

• Flexible AI model options - use local models or connect your preferred cloud AI provider like OpenAI, Google Gemini, or OpenRouter

• Conversational search functionality that lets you query meeting history naturally to find specific information

• Chat functionality that lets you ask questions about your meeting history and get instant answers (Available on Pro plan)

Pros:

• Unlimited AI summaries on the free plan

• No conversations leave your device, ensuring complete confidentiality

• No internet dependency for core transcription and summarization features

• No no SOC-II audits required since Hyprnote is local-first

• Compatible with any video conferencing tool and in-person meetings (Hyprnote captures audio directly from your device's microphone and system audio)

Cons:

• Currently macOS only (Windows/Linux versions coming soon!)

• No video recording, only provides transcripts and summaries

• No mobile app available currently 

Pricing:

Hyprnote offers a free forever plan with unlimited AI summaries, conversational search, and other core features. 

It also offers a Pro plan with advanced search, chat functionality, and unlimited storage at $8/month, and an Enterprise plan with on-premises deployment, SSO, custom branding, and admin controls. 

2. Granola AI: Best for Active Note-Takers Who Want AI Enhancement

Granola is an AI-powered notepad designed for people who prefer taking their own notes but want intelligent assistance to make them comprehensive. 

About Granola's note-taking capabilities:

Granola is very similar to Hyprnote - it captures audio directly from your device. It even offers many similar features like a familiar notepad interface, custom templates, intelligent note enhancement, but it sends your data to the cloud for AI processing, which can pose privacy concerns for organizations with strict compliance requirements.

Some other notable features include:

• Post-meeting task assistance like drafting follow-up emails, extracting action items, and answering specific questions about discussions

• Chat functionality that allows you to query your meeting history and get instant answers about past conversations

• Custom templates for different meeting types that help structure your notes consistently

• Intelligent note enhancement that expands your rough notes with context and details you might have missed

• Quick note generation with structured summaries ready almost immediately after meetings end

Pros:

• Familiar notepad interface similar to Apple Notes with no complex setup required

• Bot-free meeting experience with no awkward notifications disrupting conversation flow

• Works across all video conferencing platforms by capturing device audio directly

• Quick note generation with notes ready almost immediately after the meeting ends

• Offers chat functionality in the free plan

Cons:

• Requires active note-taking during meetings to be most effective 

• Search functionality issues with users reporting difficulty finding specific meetings or details

• No video recording, only provides transcripts and summaries

• No permanent free tier after the 25-meeting trial period

Pricing: 

Granola offers a free trial with up to 25 meetings to test the full feature set. After the trial, users can opt for paid plans starting at $18 per month. 

3. Otter: Best for teams that want “set it and forget it” automation

Otter.ai is a cloud-based AI meeting assistant that automatically joins your video calls to record, transcribe, and summarize conversations. 

About Otter.ai's note-taking capabilities:

Unlike Hyprnote and Granola's bot-free approach, Otter.ai sends an AI assistant (OtterPilot) that automatically joins your Zoom, Google Meet, and Microsoft Teams meetings to capture everything.

When meetings end, Otter condenses hour-long discussions into 30-second summaries and automatically emails participants with structured notes. 

Some other notable features include:

• Otter AI Chat for asking questions about meeting content and generating contextual emails or project updates

• Screenshot capture when screens are shared during calls (no full video recording)

• Mobile apps for recording in-person meetings and lectures

• File import capability for transcribing pre-recorded audio and video content

• OtterPilot for Sales with specialized CRM integration for sales teams

However, privacy-conscious users should be aware of Otter's documented privacy concerns.

The platform automatically sends meeting recaps to all attendees and invites them to sign up, resulting in a viral-like account proliferation. 

One enterprise discovered "a staggering 800 new account signups within 90 days" without IT approval, which can cause a compliance nightmare for any org. 

Pros:

• Real-time transcription allows following along live during meetings

• Comprehensive mobile apps for iOS and Android enable in-person meeting recording

• Extensive integration ecosystem with popular CRM and productivity tools

• Supports importing and transcribing pre-recorded audio and video files

• Strong speaker identification that improves over time as it learns voices

Cons:

• Significant privacy concerns with automatic meeting joining and cloud data processing

• Limited monthly transcription minutes even on paid plans (no unlimited option like competitors)

• Only supports English language transcription (UK and USA variants)

• No video recording capability - audio transcription and screenshots only

Pricing:

Otter.ai offers a free plan with 300 monthly transcription minutes and 30 minutes per conversation. 

Paid plans start at $16.99 per user per month.

4. Fireflies.ai: Best for Conversation Analytics and Team Insights

Fireflies.ai is a comprehensive AI meeting assistant that goes beyond basic transcription to offer deep conversation analytics and team collaboration features. 

With over 16 million users and a recent $1 billion valuation, it's positioned as an enterprise-grade solution for teams that want data-driven meeting insights.

About Fireflies.ai's note-taking capabilities:

Its notetaking process is pretty similar to otter.ai, in that its AI assistant "Fred" automatically joins your meetings and creates detailed transcripts. 

When meetings end, it generates structured summaries with clear action items, decisions, and next steps automatically extracted.

Where Fireflies truly shines is in its conversation analytics - it tracks speaker talk time, monitors sentiment, identifies key topics, and provides team performance insights that help optimize meeting effectiveness. 

Some other notable features include:

• AskFred AI assistant for querying meeting content and generating follow-up emails

• Soundbites feature for creating shareable audio clips from key meeting moments

• 200+ specialized AI apps for sales, HR, product management, and other departments

• Advanced search and filtering across all meeting transcripts

• Team collaboration with comments, bookmarks, and private channels

Pros:

• Provides valuable team insights that help optimize meeting effectiveness and participation

• Excellent for building searchable knowledge bases from meeting discussions

• Strong reliability with consistent performance across different meeting platforms

• Enterprise-grade security with SOC 2 Type II, GDPR, and HIPAA compliance options (only available in Enterprise plans)

Cons:

• Can feel like overkill for users who just need basic meeting notes without analytics

• Meeting bot presence may feel intrusive to participants and can occasionally join meetings late

• Free plan limitations require upgrading to access advanced AI features and smart search capabilities

• Privacy concerns as all meeting data is processed and stored in the cloud

Pricing:

Fireflies.ai offers a free forever plan with unlimited transcription and basic AI summaries. 

Paid plans range between $10-$19 per user per month. 

Enterprise pricing is custom and includes HIPAA compliance, SSO, private storage, and dedicated support.

5. Krisp: Best for Audio Quality Plus AI Note-Taking

Krisp is primarily an AI-powered noise cancellation tool that has expanded into meeting note-taking, making it unique among AI assistants.

About Krisp's note-taking capabilities:

Unlike other tools that focus purely on transcription, Krisp approaches note-taking as an add-on to its industry-leading audio processing technology. 

The AI works silently in the background, processing your device's audio without sending bots to join meetings. 

When you toggle the Note Taker feature on, Krisp begins transcribing conversations in real-time and generates summaries with action items when meetings end.

Some other notable features include:

• Local device processing without cloud dependency for core features

• AI chat functionality within meeting notes for interactive follow-ups

• Accent localization technology that adapts speech for better understanding

• Mobile app with offline recording capabilities for in-person meetings

• Integration with popular productivity tools and CRMs

Pros:

• Processes audio locally on device providing better privacy than cloud-based solutions

• Universal compatibility with any conferencing platform without requiring special setup

• Excellent for remote workers in noisy environments who need both clear audio and documentation

• Free plan includes core transcription and summarization features

Cons:

• Note-taking features are less advanced compared to dedicated meeting assistants

• Limited conversation analytics and team collaboration features

• Storage limitations even on paid plans can be restrictive for heavy users

• App stability issues reported with crashes and recording interruptions

Pricing:

Krisp offers a free plan that includes basic noise cancellation and AI note-taking features. 

Paid plans start at $12 per user per month. Business and enterprise plans also available with custom pricing.  

6. Jamie AI: Granola’s Bot-free Meeting Assistant Alternative

Jamie AI is a close Granola’s substitute with a little more attention to security. It is a bot-free meeting assistant (not local like Hyprnote), built with European privacy standards and GDPR compliance. 

About Jamie AI's note-taking capabilities:

Jamie captures audio directly from your device without sending bots to meetings. The AI processes conversations after meetings end, using advanced models like GPT-4, Claude 3.5, and its proprietary Jamie-M to generate detailed summaries with topic detection that organizes notes into clear chapters.

Unlike other cloud AI assistants, Jamie deletes audio files immediately after processing for maximum privacy, and all data is hosted in Germany under strict GDPR protection.

Some notable features include:

• Executive Assistant: Sidebar for querying meeting history and brainstorming with AI

• Offline functionality for in-person meetings without internet dependency

• Automatic speaker recognition that learns participants over time

• Meeting reminders to ensure you never forget to start recording

• 20+ language support with semantic search across past conversations

Pros:

• AI assistant provides instant access to past meeting insights and brainstorming support

• Universal platform compatibility without requiring plugins, extensions, or special setup

• Free plan includes all premium features with generous usage limits for individuals and small teams

• Excellent accessibility features helping users with disabilities participate fully in meetings

Cons:

• No real-time transcription during meetings (summaries generated 5-10 minutes after calls end)

• No mobile app currently available, limiting on-the-go recording capabilities

• No video recording functionality as part of privacy-first design approach

• Setup process can be challenging for Mac users requiring Rosetta compatibility

• Smaller integration ecosystem compared to established competitors like Otter or Fireflies

Pricing:

Jamie AI offers a generous free plan that includes all premium features with reasonable usage limits for individuals and small teams.

Paid plans provide extended meeting length support, higher usage quotas, and additional enterprise features for larger organizations. 

Contact their team for specific pricing details and custom enterprise arrangements.

​​7. Avoma: Best for Sales Teams and Revenue Intelligence

Avoma is an AI meeting assistant specifically designed for sales and customer success teams, offering specialized features like deal intelligence, competitor tracking, and sales methodology scoring that go far beyond basic note-taking.

About Avoma's AI note-taking capabilities:

Avoma's AI automatically records, transcribes, and analyzes meetings while organizing discussions into "Smart Chapters" that break down conversations by topic. 

These AI-generated chapters identify and categorize key themes like business needs, pain points, and competitor mentions with timestamps, allowing you to jump directly to specific conversation segments rather than listening to entire recordings.

Some other notable features include:

• Custom note templates for different meeting types and automatic CRM field updates for sales methodologies like MEDDIC and SPICED

• Collaborative note editor that allows multiple team members to work in real-time, drop comments, tag members, and mark action items

• Advanced conversation analytics including filler word tracking, talk-to-listen ratios, and competitive intelligence that monitors competitor mentions

• AI Copilot that provides objective answers about meetings and can generate follow-up emails and content

• Searchable knowledge base with global transcription search across all meetings organized in folders

Pros:

• Comprehensive platform that includes scheduling, lead routing, and conversation intelligence beyond just note-taking

• Free viewer seats allow unlimited team members to access meeting insights without paying for additional licenses

Cons:

• Learning curve due to extensive features and analytics that can feel overwhelming for simple note-taking needs

• Advanced features are primarily geared toward sales teams, making it less suitable for other organizational use cases

• No localized platforms or strong support for non-English speaking users

Pricing:

Avoma's AI Meeting Assistant starts at $19 per user per month (billed annually) with a 14-day free trial. 

Choose a Secure, Local-First AI Meeting Assistant

Every AI meeting assistant on this list delivers on the core promise—instant transcription and intelligent summaries that save time and improve meeting productivity. Whether you choose Otter, Fireflies, or Avoma, you'll get quality AI-powered notes.

So what's the real deciding factor? Where your data goes after the meeting ends.

Most tools require sending your conversations to third-party servers. That's fine for many teams, but it creates vendor dependency, compliance complexity, and ultimately puts your meeting data outside your control.

Hyprnote flips the script. Everything happens on your device. Not a single byte leaves your machine. 

So, while cloud giants burn through massive server farms, Hyprnote's custom HyperLLM-V1 model delivers superior summarization in just 1.1GB. That's 45% more efficient than alternatives while matching their quality. 

Real-time transcription that works in airplane mode. Universal platform support without a single bot. Intelligent note enhancement that happens instantly, not "when our servers aren't busy." All while you have complete control over your organization's conversational data.

The best part? Our platform is completely free with unlimited AI summaries, fully open source for complete transparency, and our team is just getting started. 

Download Hyprnote for MacOS now and discover meeting intelligence that doesn't make you choose between performance and privacy.