7 Best AI Notetakers for In-person Meetings

In-person meetings shouldn't mean going back to pen-and-paper note-taking. The right AI notetaker can capture every detail while you stay engaged in the conversation, but not all tools handle face-to-face meetings equally well.

We tested popular AI notetakers to see how they perform in real-world, in-person scenarios, and here are the tools that made the cut: 

What Are the Must-Have Features for In-Person AI Notetakers?

To evaluate these tools fairly, we focused on five key features that make or break the in-person meeting experience. Each tool is assessed based on these criteria:

1. Mobile App Support

Can you record meetings directly from your phone or tablet? This matters because in-person meetings happen everywhere—coffee shops, client offices, conference rooms—and you can't always bring a laptop.

2. Offline/Local Recording

Does the tool work without internet connectivity? Many meeting locations have poor wifi, and some organizations restrict internet access during sensitive discussions.

3. Speaker Identification

How well does it distinguish between different voices? Unlike video calls where each person has a separate audio channel, in-person meetings require tools to identify speakers from a single audio source.

4. Real-time Transcription

Can you see live text during the meeting, or do you wait for processing afterward? This affects whether you can follow along in real-time or need to take backup notes.

5. Multi-language Support

How many languages can it handle accurately? International teams and diverse workplaces need tools that work across different languages and accents.

What Are the Best AI Notetakers for In-person Meetings?

1. Hyprnote

Hyprnote is the only local AI notetaker available in the market. While competitors like Otter, Fireflies, and even "bot-free" tools like Jamie AI send your conversations to the cloud, Hyprnote processes everything locally on your Mac. It uses Whisper models for speech-to-text (ranging from Tiny to V3 Large Turbo) and their custom HyperLLM-V1 for summaries.

The interface feels like Apple Notes but with AI superpowers. Start a meeting, and it transcribes in real-time. When you hang up, you get structured summaries with decisions and action items automatically extracted. 

The game-changer is complete data sovereignty. Your sensitive client conversations, therapy sessions, or legal discussions never leave your device unless you explicitly choose to connect to external APIs.

Pros:

• Functions completely offline for both transcription and AI summarization

• Processes audio locally using Whisper models from Tiny to V3 Large Turbo variants

• Offers flexible speaker identification through local processing or external API connections

• Delivers real-time transcription that works faster with smaller models

• Supports multiple languages for transcription, though English performs best for summaries

• Offers a forever-free plan with unlimited AI summaries. Check out other free AI meeting assistants. 

Cons:

• Currently limited to Mac computers, with no mobile application available yet

• Requires manual speaker tagging for group discussions when using local processing

• Limited to English for optimal summarization quality with their custom model

Other Notable Features

Provides unlimited AI summaries on the free tier, includes customizable templates for different meeting types, and offers conversational search across meeting history. Users can connect external AI providers while maintaining the local-first approach.

Pricing 

Free forever plan with unlimited AI summaries. Pro version costs $8 monthly for additional features like AI Chat, custom templates, annotations for transcripts, etc. 

Hyprnote also offers an Enterprise plan for organizations that need an on-premise deployment, SSO integration, or smart consent management for compliance requirements. Contact sales for a quote. 

2. Jamie AI

Jamie operates by recording audio locally on Windows or Mac computers, then uploading recordings to German servers for AI processing. 

The system automatically deletes audio files after generating transcripts and summaries, emphasizing privacy through data minimization rather than local processing.

Pros:

• Provides speaker recognition that improves over time by learning voices

• Supports over 20 languages with automatic language detection

• Complies with GDPR requirements through European data hosting

• Works without requiring the internet during actual recording sessions

Cons:

• Limited to desktop computers with no mobile application currently available

• Requires 5-10 minutes for summary generation after recording ends

• Needs external microphones for optimal audio quality in group settings

• No real-time transcription during meetings

Other Notable Features

Includes an executive assistant sidebar for querying past meetings, offers custom templates for different meeting types, and provides semantic search across conversation history. Users can draft follow-up emails directly from meeting content.

Pricing: 

Offers a free plan with 10 meetings/month. Paid plans start at €24/month (~$25) with higher tiers available.

3. Fireflies AI

Fireflies operates through a bot system for online meetings, but shifts to mobile-first recording for in-person conversations. The platform emphasizes team analytics and workflow automation alongside basic transcription services.

You might want to check out Fireflies’ bot-free alternatives. 

Pros:

• Dedicated mobile applications enable portable recording on phones and tablets

• Identifies different speakers with reasonable accuracy in recordings

• Supports over 60 languages for transcription services

• Provides detailed conversation analytics including speaker talk time and sentiment

• Allows file uploads in multiple audio and video formats

Cons:

• Requires internet connectivity for AI processing and summary generation

• No real-time transcription available on mobile devices

• Users report occasional app stability issues and aggressive upselling tactics

• Privacy concerns regarding cloud-based data processing and storage

Other Notable Features

Offers Smart Search for reviewing lengthy meetings quickly, creates shareable audio clips called Soundbites, and includes an AI assistant for querying meeting content. Integrates with over 60 workplace applications.

Pricing: 

Free plan includes unlimited transcription with 800 minutes of storage. Paid plans start at $18/user/month. 

4. MeetGeek

With MeetGeek, you can record your in-person meetings using their app, and then send them for transcription and summarization. 

The platform syncs the content directly into your existing tools like Slack, HubSpot, or project management apps, reducing the manual post-meeting work.

Pros:

• Mobile applications available for iOS and Android devices

• Automatic speaker identification and labeling in recordings

• Supports over 50 languages for transcription accuracy

• Offers meeting templates that can be selected before recording begins

• Allows audio and video file uploads from mobile devices

Cons:

• No real-time transcription - processing occurs 5-7 minutes after recording ends

• Free plan limits users to 300 minutes of monthly transcription time

• Some users report transcription accuracy issues with poor audio quality

• Limited offline capabilities requiring internet for processing

Other Notable Features

Provides advanced meeting analytics including talk-time distribution and sentiment analysis, automates workflow integrations with thousands of applications, and includes AI chat functionality for querying meeting content.

Pricing: 

Basic plan offers 300 free minutes monthly. Pro costs $19 monthly, Business $39 monthly.

5. Otter AI

Otter specializes in live transcription as meetings occur, making it particularly useful for following along during active conversations. However, the platform faces significant privacy concerns, including ongoing federal litigation.

Pros:

• Mobile applications enable recording and transcription on smartphones and tablets

• Provides live transcription visible during recording sessions

• Learns speaker voices over time to improve identification accuracy

• Strong collaboration features, including commenting and highlighting

Cons:

• Requires an active internet connection for real-time transcription functionality

• Only supports English, Spanish, and French for transcription services

• Free plan restricts usage to 300 minutes monthly with 30-minute session limits

• Faces privacy concerns regarding unauthorized recording and spam. 

Must read: Is Otter AI Safe? 

Other Notable Features

Includes custom vocabulary for industry-specific terminology, automated summary generation, extensive third-party integrations, and team workspace functionality for collaboration.

Pricing: 

The free plan provides 300 monthly minutes with conversation limits. Paid plans start at $16.99/user/month.

Also check: Top Otter AI Alternatives

6. Granola AI

Granola encourages users to take notes manually during meetings, then uses AI to enhance and structure those notes after conversations end. The platform records locally but processes content in the cloud for intelligent analysis.

Pros:

• Mobile application available for iOS devices, enabling portable recording

• Hybrid approach combining manual notes with automated transcription

• Single-tap recording activation from device lock screens

Cons:

• Limited speaker identification resulting in generic labels like "Speaker 1" and "Speaker 2"

• Mac and iOS only - no Android or web-based versions available

• An internet connection is required for AI processing after recording sessions

• System audio limitations affect speaker differentiation during group recordings

Other Notable Features

Offers customizable meeting templates, integrates with Google Calendar and Slack, includes chat functionality for querying past meetings, and emphasizes user control over note-taking processes.

Pricing: 

Offers a free trial with up to 25 meetings to test the full feature set. After the trial, users can opt for paid plans starting at $18 per month.

Also check: Top Granola AI Alternatives

7. Read AI

Read AI focuses on analyzing meeting dynamics and participant engagement alongside traditional transcription services. The platform recently introduced mobile capabilities specifically designed for in-person meeting recording and analysis.

Pros:

• iPhone application enables mobile recording with real-time transcription and summarization

• Automatic speaker detection and identification in recorded conversations

• Smart notifications that differentiate between in-person and virtual meeting contexts

• Real-time transcript generation is visible during recording sessions

• Cross-platform synchronization displays mobile recordings alongside virtual meetings

Cons:

• Currently limited to iPhone only

• Requires internet connectivity for real-time transcription and AI processing

• No offline processing capabilities for transcription or summarization

• Limited information available about speaker identification accuracy in group settings

Other Notable Features

Provides detailed meeting analytics, including participant engagement metrics and speaking patterns, offers personalized coaching recommendations for communication improvement, and integrates with email, CRM systems, and collaboration platforms. Includes file upload capabilities for processing pre-recorded audio and video content.

Pricing: 

Free plan includes 5 monthly meeting reports. Paid plans start at $19.75/user/month. 

Take Hyprnote for a Spin

If local processing and complete privacy matter for your meetings, Hyprnote might be the best AI notetaker for in-person meetings for you. Here’s what you get with Hyprnote: 

• True Offline Functionality - Works without internet for both transcription and AI summarization, perfect for air-gapped environments or unreliable connectivity.

• Open Source Transparency - You can inspect the code, verify privacy claims, and customize functionality rather than trusting black-box solutions.

• Free Forever Access - Unlimited AI summaries, transcription, and core features without usage caps or payment walls that plague other tools.

Download Hyprnote for macOS to experience meeting intelligence that costs nothing and compromises nothing (iOS app and Windows version coming soon!).