Best AI Notetaker for Zoom: Top 10 Options
We tested dozens of AI-powered meeting assistants specifically for their Zoom integration capabilities, transcription accuracy, and practical utility in real-world scenarios. Here are the ten tools that consistently delivered the best results.
Hyprnote → Privacy-conscious teams needing complete data control
Zoom AI Companion → Teams already invested in Zoom's ecosystem
Fathom → Sales teams wanting instant CRM integration
Otter AI → Teams comfortable with established cloud automation
tl;dv → Sales teams needing detailed video analysis
Fireflies AI → International teams requiring multilingual support
MeetGeek → Teams wanting automated workflow integrations
Avoma → Customer-facing teams extracting revenue insights
Tactiq → Chrome users wanting real-time browser transcription
Krisp → Noisy environments needing AI notes bonus
How We Chose These AI Notetakers
Our evaluation focused on tools that work seamlessly with Zoom while delivering reliable meeting intelligence. Here's what we prioritized:
Transcription accuracy - How well does it handle multiple speakers, technical terms, and varying audio quality?
Summary quality - Can it identify key decisions, action items, and important discussion points?
Integration capabilities - Does it connect smoothly with workflow tools like Slack, CRMs, or project management platforms?
Privacy and security - Where is data processed and stored? What compliance standards does it meet?
Ease of use - How quickly can teams start using it without complex setup or training?
Pricing value - Does it offer good functionality relative to cost, including free tier options?
Note: Unlike some meeting platforms that offer built-in AI features, Zoom's native AI Companion requires a paid plan and has limited customization options.
Third-party AI notetakers often provide more sophisticated features, better accuracy, and flexible deployment options that make them worth considering even for Zoom-centric organizations.
What Are the Best AI Notetakers for Zoom?
1. Hyprnote
Best for: Privacy-conscious organizations and professionals seeking complete data control.
Hyprnote is the only truly local AI notetaker on this list. While other tools (even the bot-free notetakers) send your data to third-party cloud servers for processing, Hyprnote keeps everything on your device.
The interface feels like Apple Notes with AI superpowers. Start a meeting, and it transcribes in real-time. When you hang up, you get structured summaries with decisions and action items automatically extracted.
The AI can work completely hands-off, generating organized notes without any input from you. Or you can collaborate by jotting down key points, and the AI will intelligently expand your rough notes with context you might have missed while actively participating.
Key features
Everything happens on your device (seriously, nothing leaves your Mac)
Works offline - perfect for airplane meetings or sketchy WiFi
Open source for security audits and customization
Customizable templates for different meeting types (therapy, legal, interviews)
Smart Consent Management Package for enterprise compliance
AI Chat with MCP server connections for enhanced functionality
Calendar integration with notification system
Conversational search across all meeting history
Flexible AI model options (local, self-host, or connect to custom AI endpoints)
Strengths
Your conversations stay yours - zero privacy risks
Free forever AI notetaker (not a trial that expires)
No vendor lock-in since it's open source
Works without internet - great for secure environments
Future-proof as local AI models keep getting better
Makes compliance simple by keeping data on-device
Considerations
Mac only right now (Windows coming soon, though)
No video recording by design for maximum privacy
Pricing
Free forever plan with unlimited AI summaries. Pro version costs $8 monthly for additional features like AI Chat, custom templates, annotations for transcripts, etc.
Hyprnote also offers an Enterprise plan for organizations that need an on-premise deployment, SSO integration, or smart consent management for compliance requirements. Contact sales for a quote.
2. Zoom AI Companion
Best for: Teams already invested in Zoom's ecosystem who want built-in AI features.
Zoom AI Companion is built directly into Zoom Workplace - working behind the scenes across Meetings, Team Chat, Phone, Email, and Whiteboard.
But compared to the specialized tools we've covered, it's pretty basic. You need a paid Zoom plan to access it; all features are disabled by default, and the core functionality is limited to meeting summaries, smart recording, in-meeting questions, and whiteboard assistance.
Unlike tools like Hyprnote that work offline and provide real-time transcription, Zoom AI Companion requires cloud processing and doesn't offer live transcription during meetings.
For any meaningful customization - like custom dictionaries, meeting templates, or third-party integrations - you'll pay an extra $12/user/month.
Key features
Meeting summaries with next steps (but no real-time transcription)
Smart recording with highlights and chapters
In-meeting questions to catch up without interrupting
AI-powered whiteboard content generation
Custom templates and third-party integrations (paid add-on only)
Strengths
Built directly into Zoom with no separate installations ( disabled by default - admins must enable them)
Meeting attendees get clear notifications when AI features are active
Its federated AI approach uses multiple AI models for optimal results
Considerations
Requires paid Zoom subscription - not available on free plans
No real-time transcription or live collaboration like other tools
Basic customization requires $12/user/month extra - more expensive than most standalone alternatives
Not available for HIPAA-compliant instances
Limited accuracy and features compared to specialized AI notetakers
Pricing
Included with paid Zoom accounts, but the custom AI Companion add-on costs $12/user/month.
3. Fathom
Best for: Sales teams and customer-facing professionals who want instant summaries with CRM integration.
Fathom joins your Zoom calls as a bot and focuses heavily on speed - you get meeting summaries within 30 seconds of hanging up. The main appeal is how it handles the post-meeting workflow, automatically pushing notes and action items into your CRM without manual work.
During calls, you can click buttons to highlight important moments or mark action items. After the meeting, everything gets organized into a summary that you can immediately forward to colleagues or sync with Salesforce.
Key features
Direct integrations with major CRMs like Salesforce and HubSpot
Works with 28 languages for international teams
Custom summary templates you can modify for different meeting types
Can create shareable video clips from longer recordings
Search feature that works across your entire meeting history
Takes screenshots automatically when people share screens
Strengths
Actually free forever for core features (unlimited recordings and storage)
CRM integrations work smoothly and save manual data entry
Easy to create and share video highlights with teammates
Handles multiple speakers and accents reasonably well
Considerations
Bot appears in your meeting participant list (might feel awkward for sensitive calls)
AI-powered features limited on free plan after first 5 summaries per month
Works best with Zoom, other platforms feel secondary
Pricing
Free plan includes unlimited recordings and basic summaries. Premium costs $19/month for unlimited AI features. Team plans start at $29/month with collaboration tools.
4. Otter AI
Best for: Teams already comfortable with cloud-based tools who want established meeting automation.
Otter AI is probably the most well-known AI meeting assistant out there - though not always for the right reasons, but we'll get to that later.
Credit where credit is due: Otter pioneered many features that are now standard in the industry.
It joins your Zoom, Google Meet, and Teams calls as a visible bot participant and delivers solid real-time transcription with speaker identification. You can assign action items to teammates directly in the transcript, and everyone gets access to searchable meeting notes immediately after calls end.
However, Otter has developed a reputation for privacy issues that have made headlines.
Users have reported that the bot sometimes joins meetings without proper consent and spams all participants with meeting notes. There's currently an ongoing class-action lawsuit regarding these privacy practices.
Key features
Real-time transcription with live team collaboration features
AI Chat for querying meeting history and generating follow-ups
Mobile app that syncs seamlessly across devices
Custom vocabulary that learns technical terms and company language
Integration with CRMs and productivity tools
Strengths
Excellent real-time collaboration with commenting and highlighting
Strong speaker identification that improves with usage
Reliable platform with consistent performance and updates
Mobile app handles both virtual and in-person meetings effectively
Considerations
Free plan limited to 300 monthly minutes (gets consumed quickly)
Language support restricted to English, Spanish, and French only
Bot presence visible in meetings can feel intrusive for sensitive calls
Serious privacy considerations
Pricing
Free plan with 300 monthly minutes. Paid plans start at $16.99/user/month.
5. tl;dv
Best for: Sales teams and customer-facing roles who need detailed video analysis and CRM automation.
tl;dv is a video-focused meeting assistant that records your Zoom, Google Meet, and Teams meetings and creates shareable video clips from longer recordings.
What makes tl;dv different is its emphasis on post-meeting workflow automation. It can automatically update your CRM with call details, draft follow-up emails based on conversation content, and generate aggregated insights across multiple meetings.
For sales teams, it tracks playbook adherence and objection handling to improve performance.
Key features
Automatic CRM updates and follow-up email drafting
Video clip creation and sharing from longer recordings
AI-powered sales coaching with playbook tracking
Cross-meeting insights and trend analysis
Support for 30+ languages with translation capabilities
Strengths
Excellent video handling with easy clip creation and sharing
Strong CRM automation that actually saves manual work
Good privacy practices with explicit no-training policy
Sales-focused features like objection tracking and coaching insights
Considerations
Heavily sales-focused (may feel overkill for general meeting needs)
Bot joins meetings visibly which can interrupt flow
No mobile app yet (though web version works on mobile)
Interface can feel complex for users wanting simple note-taking
Pricing
Free forever plan with unlimited recordings. Pro plans start at $29/month for advanced analytics and coaching features.
6. Fireflies AI
Best for: International teams needing multilingual support with comprehensive conversation analytics.
Fireflies.ai works pretty similarly to Otter AI, in that its AI assistant "Fred" automatically joins your meetings and creates detailed transcripts.
When meetings end, it generates structured summaries with clear action items, decisions, and next steps automatically extracted.
Where Fireflies truly shines is its multi-lingual support for 100+ languages and conversation analytics. It tracks speaker talk time, monitors sentiment, identifies key topics, and provides team performance insights that help optimize meeting effectiveness.
Key features
Support for 100+ languages with automatic language detection
AskFred AI assistant for querying past meeting content
Comprehensive conversation analytics including sentiment analysis
200+ AI apps for extracting specific insights (sales scoring, candidate evaluation)
Strong integrations with CRMs, project management, and productivity tools
Strengths
Good transcription accuracy with clear speaker identification
Comprehensive integration ecosystem with popular business tools
Mobile app works well for capturing meetings on the go
Considerations
Default settings are intrusive (auto-joins meetings, spams participants)
Frequent upselling and aggressive upgrade prompts
Bot presence can feel disruptive in sensitive conversations
Free plan limitations aren't clearly communicated upfront
Pricing
Free plan with 800 minutes of storage and limited AI credits. Paid plans start at $18/user/month.
7. MeetGeek
Best for: Teams wanting automated meeting workflows and seamless integration with existing tools.
MeetGeek automatically joins your meetings, records them, and syncs the content directly into your existing tools like Slack, HubSpot, or project management apps.
The focus is on reducing the manual work that happens after meetings - no more copying notes between systems or forgetting to update your CRM.
Key features
Automatic meeting type detection with context-aware summary templates
Comprehensive conversation analytics and engagement metrics
7,000+ app integrations via Zapier and direct CRM connections
Support for 50+ languages with high transcription accuracy
Mobile apps for recording in-person meetings offline
Strengths
Strong analytics and coaching insights for improving meeting culture
Excellent integration ecosystem for workflow automation
Good multilingual support for international teams
Free plan includes 300 minutes with basic features
Considerations
AI-generated summaries can be hit-or-miss, sometimes including irrelevant small talk
Slower to set up new meetings (requires 5+ minute advance calendar scheduling)
Interface can feel complex for users wanting simple note-taking
Pricing
Free plan with 300 minutes monthly. Pro at $19/month for unlimited transcription. Business at $39/month with team features. Enterprise at $59/month.
8. Avoma
Best for: Customer-facing teams who need to extract revenue insights from their conversations.
What makes Avoma different is its focus on sales coaching and deal intelligence. The platform provides AI-powered scorecards for call performance, tracks talk patterns and engagement, and offers deal risk analysis.
It can automatically update CRM fields based on conversation content and provides win-loss analysis to improve sales strategies.
Key features
AI-powered conversation analysis with custom scorecards and coaching insights
Automatic CRM field updates for sales methodologies (MEDDIC, SPICED, etc.)
Deal risk alerts and automated win-loss analysis
Advanced scheduling with lead routing and qualification
Revenue intelligence with pipeline forecasting capabilities
Strengths
Deep sales-focused features that competitors don't offer
Comprehensive coaching tools for sales team development
Good conversation intelligence with engagement metrics
Considerations
Higher pricing compared to basic transcription tools
Can feel complex for teams wanting simple note-taking
Does not offer a free plan
Pricing
Offers a 14-day free trial, with paid plans starting at $29/month per recorder. Add-ons available for revenue intelligence ($99/month) and lead routing ($69/month).
9. Tactiq
Best for: Teams that live in Chrome and want real-time transcription without installing separate apps.
Unlike the standalone apps we've covered so far, Tactiq works as a Chrome extension. This completely different approach means no separate software to install - it just lives in your browser and captures audio directly from Google Meet, Zoom, and Teams tabs.
The integration ecosystem is where Tactiq really shines. It pushes meeting insights to Slack, HubSpot, Jira, basically everywhere you actually work.
You can turn frequent AI prompts into one-click actions, so you don't have to start from scratch every time you need follow-up tasks.
Key features
Live transcription visible during meetings
60+ languages with automatic detection
Rich integrations with workplace tools
Custom AI workflows for repetitive tasks
Automatic saving of in-call messages, links, and comments within transcripts
Strengths
Browser-based approach means instant setup if you live in Chrome
Live transcription helps catch names or technical terms you might miss
Works seamlessly with your existing browser-based workflow
Considerations
Chrome-only limits flexibility compared to universal tools like Hyprnote
No audio or video capture capabilities for teams needing meeting recordings
Free plan restrictions with only 5 AI credits per month
Pricing
Free plan with 10 meetings/month and 5 AI credits. Paid plans start at $12/user/month.
10. Krisp
Best for: Teams dealing with noisy environments who need AI notes as a bonus feature.
Krisp is the multitasker of bot-free tools - it cancels background noise AND takes meeting notes. The platform removes background noises, voices, and echoes from both sides of calls while transcribing meetings in real-time across all communication apps.
The AI meeting notes are more basic than enhanced summaries from other tools, but they capture the essentials without fuss.
Key features
AI-powered noise cancellation that removes background noises, voices, and echoes
Real-time transcription and meeting summaries across all communication apps
Direct integrations with Salesforce, HubSpot, Slack, Google Calendar, and Zapier
Mobile apps for iOS and Android to record in-person meetings
Strengths
Works with any communication app as a smart layer between your device and platforms
Free plan offers unlimited transcriptions, making it accessible for testing
Strong privacy controls with encrypted data storage
Considerations
AI note generation is disappointingly basic with no ability to customize output beyond manual editing
Lacks an AI assistant for follow-up questions or deeper insights
Pricing
Offers a free plan with unlimited transcripts and 2 daily meeting notes. Paid plans start at $16/user/month.
Take Hyprnote for a Spin
If local processing and complete privacy matter for your meetings, Hyprnote might be the best AI notetaker for you. Here’s what you get with Hyprnote:
Universal Platform Compatibility - Unlike Zoom AI Companion that only works within Zoom, Hyprnote works with all meeting platforms and captures audio from any source on your device.
Open Source Transparency - You can inspect the code, verify privacy claims, and customize functionality rather than trusting black-box solutions from other vendors.
Free Forever Access - Unlimited AI summaries, transcription, and core features without usage caps or payment walls that plague tools like Tactiq and MeetGeek.
Enterprise-Ready Compliance - Smart Consent Management Package and on-premises deployment options that make HIPAA, GDPR, and SOX compliance straightforward.
Download Hyprnote for macOS to experience meeting intelligence that costs nothing and compromises nothing (iOS app and Windows version coming soon!).