9 Best Fireflies.ai Alternatives in 2025

Looking for a Fireflies AI alternative? You're not alone. Whether it's the surprise billing charges, privacy concerns about meeting bots, or just wanting something that actually works well with accents and multiple languages, plenty of people are ready to move on from Fireflies.

The AI meeting space has gotten way more competitive lately, which is great news if you're shopping around. There are now tools that prioritize privacy, offer transparent pricing, and deliver better accuracy across different languages and speaking styles.

Let's start by taking an honest look at what Fireflies actually delivers so you know exactly what you're looking to replace. Then we'll explore some solid alternatives that might be a better fit.

Quick Fireflies AI Review 

Let's start with the basics. Fireflies is an AI meeting assistant that automatically joins your Zoom, Google Meet, or Teams calls through a bot. 

Once there, it records everything, transcribes the conversation in real-time, and shares AI-generated summaries with action items and key highlights.

Now let’s get to the pros and cons. 

The Good Stuff

• Setup is genuinely easy: Connect your calendar, and the bot starts auto-joining your scheduled meetings without any extra work from you. For people managing tons of meetings, this automation is honestly a lifesaver.

• Transcription quality is decent: In good conditions—clear audio, minimal background noise—you're looking at around 85-90% accuracy. That's solid enough to capture the gist of conversations and make them searchable later.

• AI summaries save time: When they work well, the auto-generated summaries do capture key discussion points and action items. No more scrambling to remember what was decided three meetings ago.

• The search feature is actually useful: Being able to type in keywords and instantly find where specific topics were discussed months ago? That's genuinely valuable, especially for sales teams tracking client conversations over time.

• Integrations work well: If you're using a CRM, having meeting notes automatically sync there saves a ton of manual work. The Slack integration is particularly handy for team updates.

• Mobile app is convenient: You can record and transcribe conversations on the go, which is useful for interviews or in-person meetings.

Where Things Get Messy

Here's where we need to talk about some red flags that kept coming up in user experiences.

• The billing situation is concerning: Multiple users report being charged for plans they didn't knowingly sign up for. 

The trial cancellation process seems deliberately confusing, and many people only discover unexpected charges when reviewing their credit card statements. 

Some users even mention being unable to remove their payment information from the platform.

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• Privacy issues are real: By default, Fireflies shares meeting summaries with all attendees, without asking first. You have to manually opt out of this behavior. 

For sensitive business discussions, that's problematic. Even more concerning, several users report the bot continuing to join meetings even after they've cancelled their accounts and deleted everything.

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• Language support is limited: Despite claims of supporting 100+ languages, the reality is that Fireflies works best, really, only well, in English. 

If your team is multilingual or you work with international clients, you'll likely run into accuracy problems.

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• Hidden costs add up quickly: Those fancy AI features like smart summaries and action items? They require additional "AI credits" that aren't included in your base subscription.

What looks like a $29/month Business plan can easily become much more expensive once you factor in the credits needed for core functionality.

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• Aggressive upselling tactics: Users report extremely aggressive upselling tactics for non-pro accounts. 

The combination of storage restrictions and AI credits creates constant pressure to upgrade to higher-tier plans

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The Bottom Line on Fireflies

Look, Fireflies isn't completely broken. It does what it promises for basic transcription and automation, especially if you're working in English and don't mind having a bot in your meetings. But between the billing issues, privacy concerns, and accuracy limitations, there are some serious trade-offs to consider.

The good news? You're not stuck with Fireflies as your only option. Let’s explore some great alternatives you can consider. 

Top Fireflies AI Alternatives: At a Glance

9 Best Fireflies.ai Alternatives: Detailed Reviews

1. Hyprnote

Hyprnote is a local-first AI notepad that processes meeting transcription and summarization entirely on your device using custom AI models. It works like Apple Notes with AI superpowers, capturing audio from any meeting platform without joining as a bot.

How it compares to Fireflies 

While Fireflies processes everything in the cloud and uses a bot to join meetings, Hyprnote keeps all data on your Mac and captures system audio directly. You get meeting intelligence without any privacy risks or cloud dependency.

Top Features

• Everything happens on your device (seriously, nothing leaves your Mac)

• Works offline - perfect for airplane meetings or sketchy WiFi

• Open source for security audits and customization

• Customizable templates for different meeting types (therapy, legal, interviews)

• Smart Consent Management Package for enterprise compliance

• AI Chat with MCP server connections for enhanced functionality

• Calendar integration with notification system

• Conversational search across all meeting history

• Flexible AI model options (local, self-host, or connect to custom AI endpoints)

Pros

• Works offline without an internet connection

• No meeting bots to disrupt conversations

• Open source with full transparency

• Free forever plan with unlimited AI summaries

• Works with any meeting platform or in-person discussions

Cons

• Currently macOS only (Windows coming soon)

• No video recording by design for maximum privacy

• Limited integrations compared to cloud platforms

• Mic level speaker identification

Pricing 

Hyprnote is a free AI notetaker, which means you'll likely never need to pay for Hyprnote's core features.

Consider upgrading to Pro ($8/month) only when you want unlimited everything and advanced features like custom templates. 

Enterprise becomes relevant when your organization needs an on-premises deployment, SSO integration, or consent management for compliance requirements. Contact sales for a quote.

2. Avoma

Avoma is a conversation intelligence platform designed specifically for revenue teams, combining meeting transcription with sales coaching, deal tracking, and revenue analytics.

How it compares to Fireflies 

While Fireflies provides basic conversation analytics, Avoma focuses on sales-specific insights like objection handling, talk time analysis, and deal progression tracking. It's built for revenue optimization rather than general meeting documentation.

Top Features

• Sales methodology tracking (MEDDIC, SPICED, Sandler)

• AI-powered call scoring and coaching scorecards

• Automated CRM field updates and data entry

• Deal risk analysis and revenue forecasting

• Custom conversation analytics and reporting

• Round-robin scheduling with lead routing automation

Pros

• Automated call scoring and coaching insights

• Deep CRM integration with field automation

• Deal risk analysis and forecasting

• Comprehensive revenue intelligence dashboard

Cons

• Higher pricing than general transcription tools

• Complex feature set may overwhelm non-sales users

• English language limitation

• Steep learning curve for full utilization

Pricing 

$19-$ 39/user/month base plans, with add-ons for sales features costing $35-$ 70/user/month extra. This makes the total realistic cost $74-$109/user/month for full functionality.

3. Otter AI

Otter AI is an established cloud-based AI meeting assistant that automatically joins video calls to record, transcribe, and summarize conversations with team collaboration features.

How it compares to Fireflies 

Both use meeting bots and cloud processing, but Otter focuses more on collaborative editing and team workspaces while Fireflies emphasizes conversation analytics and broader language support.

Top Features

• Real-time transcription with live team collaboration features

• AI Chat for querying meeting history and generating follow-ups

• Mobile app that syncs seamlessly across devices

• Custom vocabulary that learns technical terms and company language

• Integration with CRMs and productivity tools

Pros

• Excellent real-time collaboration with commenting and highlighting

• Strong speaker identification that improves with usage

• Reliable platform with consistent performance and updates

• Mobile app handles both virtual and in-person meetings effectively

Cons

• Limited to only 3 languages (English, Spanish, and French)

• 300-minute monthly limit on the free plan

• Meeting bot can feel intrusive

• No video recording on the lower tiers

• Privacy concerns with an ongoing class-action lawsuit regarding data handling practices

Pricing 

Free plan with 300 minutes/month. Pro starts at $16.99/user/month.

Also check: Top Otter AI’s Alternatives

4. MeetGeek

MeetGeek is an AI meeting assistant that automatically detects meeting types and applies context-aware templates, workflows, and insights based on whether you're in sales calls, interviews, or team meetings.

How it compares to Fireflies 

While Fireflies treats all meetings similarly, MeetGeek intelligently categorizes meetings and provides specialized insights for different contexts like hiring, sales, or project discussions.

Key features

• Automatic meeting type detection with context-aware summary templates

• Comprehensive conversation analytics and engagement metrics

• 7,000+ app integrations via Zapier and direct CRM connections

• Support for 50+ languages with high transcription accuracy

• Mobile apps for recording in-person meetings offline

Strengths

• Strong analytics and coaching insights for improving meeting culture

• Excellent integration ecosystem for workflow automation

• Good multilingual support for international teams

• Free plan includes 300 minutes with basic features

Considerations

• AI-generated summaries can be hit-or-miss, sometimes including irrelevant small talk

• Slower to set up new meetings (requires 5+ minute advance calendar scheduling)

• Interface can feel complex for users wanting simple note-taking

Pricing 

Starts at $19/user/month with meeting type detection and workflow automation.

5. Read AI

Read AI is a comprehensive AI platform that provides meeting intelligence alongside unified search across emails, messages, and CRM data, treating meetings as part of broader business communications.

How it compares to Fireflies 

Fireflies focuses specifically on meeting intelligence, while Read.ai connects meeting insights with your entire communication ecosystem for unified knowledge management.

Top Features

• Unified search across meetings, emails, and messages

• Real-time transcription with speaker coaching insights

• Platform-agnostic integration with all major tools

• Advanced participant engagement and sentiment analysis

• AI-powered insights across communication channels

• Enterprise-grade security and compliance controls

Pros

• iPhone application enables mobile recording with real-time transcription and summarization

• Automatic speaker detection and identification in recorded conversations

• Smart notifications that differentiate between in-person and virtual meeting contexts

• Real-time transcript generation is visible during recording sessions

• Cross-platform synchronization displays mobile recordings alongside virtual meetings

Cons

• Requires internet connectivity for real-time transcription and AI processing

• No offline processing capabilities for transcription or summarization

• Limited information available about speaker identification accuracy in group settings

Pricing 

Free plan includes 5 monthly meeting reports. Paid plans start at $19.75/user/month. 

6. Tactiq

Tactiq operates as a Chrome extension providing real-time transcription directly in your browser during Google Meet, Zoom, and Teams meetings without requiring separate app downloads.

How it compares to Fireflies 

Unlike Fireflies' bot-based approach, Tactiq works invisibly within your browser, showing live transcription as people speak without appearing as a meeting participant.

Top Features

• Real-time transcription visible during live meetings

• Custom AI workflows and automated action generation

• 60+ language support with automatic detection

• Highlight and tag functionality during meetings

• One-click AI actions for summaries and follow-ups

• Direct integration with productivity tools via Chrome

Pros

• No separate app download required

• Works invisibly without meeting bot disruption

• Extensive productivity tool integrations via Chrome

• Fast setup - works immediately after installation

• Custom prompts for specific meeting outputs

Cons

• Chrome browser dependency limits flexibility

• No audio recording, focusing only on transcription without meeting playback capabilities

• Limited free plan with only 5 AI credits per month, restricting regular use

Pricing 

Free plan with 10 meetings/month. Paid plans start at $12/user/month.

7. Sembly AI

Sembly AI focuses on enterprise compliance and workflow automation, transforming meeting discussions into business artifacts like project plans, requirements documents, and automated task assignments.

How it compares to Fireflies 

While Fireflies provides meeting summaries, Sembly generates actionable business deliverables and offers stronger compliance features for regulated industries.

Top Features

• AI artifact generation (project plans, requirements, reports)

• Multi-meeting trend analysis and pattern recognition

• 45+ language support with multilingual team capabilities

• Advanced action item extraction with assignee tracking

• Enterprise-grade security (SOC 2, GDPR, HIPAA compliance)

• Collections feature for organizing related meetings

Pros

• Flexible attendance model allowing the bot to capture meetings even when you're not present

• Unified meeting intelligence consolidating summaries, transcripts, and analytics in one interface

• Comprehensive integrations with popular CRMs and project management tools like Trello, ClickUp, Asana, etc.  

• Cross-meeting trend analysis and insights

Cons

• Bot-based recording affects meeting dynamics

• Steeper learning curve than simpler alternatives

• Limited export options lacking direct Word document export for summaries and tasks

Pricing 

Starts at $15/user/month with enterprise compliance features.

8. Fathom

Fathom provides unlimited meeting recording and transcription for free, with paid features focused on sales team needs, including CRM automation and conversation intelligence.

How it compares to Fireflies 

Both offer comprehensive meeting intelligence, but Fathom's completely free core functionality and sales-specific features make it more accessible for small teams and revenue-focused organizations.

Top Features

• Unlimited free recording and transcription

• Instant processing with immediate post-meeting delivery

• "Ask Fathom" AI assistant for meeting content queries

• CRM automation with Salesforce and HubSpot sync

• Video highlight creation and sharing capabilities

• Sales conversation intelligence and coaching insights

Pros

• CRM integrations work smoothly and save manual data entry

• Easy to create and share video highlights with teammates

• Handles multiple speakers and accents reasonably well

Cons

• Team collaboration requires paid plans

• Limited language support compared to competitors

• Works best with Zoom, other platforms feel secondary

Pricing 

Free unlimited basic features. Premium plans start at $19/month for team features.

9. Sonnet AI

Sonnet AI is a bot-free AI meeting assistant that focuses on the complete meeting lifecycle—from pre-meeting participant research to automatic CRM updates after calls. 

How it compares to Fireflies 

Sonnet records device audio without visible meeting bots and emphasizes relationship management with automatic contact enrichment and conversation history tracking.

Top Features

• Enhanced meeting preparation with participant research

• Device-level audio capture without meeting bots

• Automated CRM synchronization and data updates

• Calendar integration with meeting context analysis

• Tailored note templates for different meeting types

• Relationship tracking over time with meeting insights

Pros

• Reduces post-meeting administrative work

• Maintains natural meeting flow without disruptions

• Combines preparation and recording in a single workflow

Cons

• Currently macOS only

• Stores meeting data, including audio/video recordings on their servers

• Limited customization options for note templates

• Requires a stable internet connection for optimal performance

Pricing 

Free plan with 5 recordings/month and a 30-minute recording limit. Paid plans start at $25/month. 

Take Hyprnote for a Spin

If local processing and complete privacy matter for your meetings, Hyprnote might be the best Fireflies alternative for you. Here’s what you get with Hyprnote: 

• Universal Platform Compatibility - Hyprnote works with all meeting platforms and captures audio from any source on your device.

• Open Source Transparency - You can inspect the code, verify privacy claims, and customize functionality rather than trusting black-box solutions from other vendors.

• Free Forever Access - Unlimited AI summaries, transcription, and core features without usage caps or payment walls that plague tools like Fireflies, Tactiq and MeetGeek.

• Enterprise-Ready Compliance - Smart Consent Management Package and on-premises deployment options that make HIPAA, GDPR, and SOX compliance straightforward.

Download Hyprnote for macOS to experience meeting intelligence that costs nothing and compromises nothing (iOS app and Windows version coming soon!).