9 Best Free AI Notetakers with Forever-Free Plans in 2025
This guide reviews the best free AI notetakers that provide AI meeting summaries, real-time transcription, and meeting intelligence with permanent free access - no trials, no payment, no features that disappear when you need them most.
How We Selected the Best Free AI Notetakers
We evaluated each free AI notetaker based on:
Permanent free access: No expiration dates or artificial limitations that force paid upgrades
Core functionality: Transcription quality, summarization capabilities, and meeting intelligence
Platform compatibility: Support for major video conferencing tools and in-person meetings
Privacy and security: Data handling practices and compliance considerations
User experience: Interface design, reliability, and ease of use
Note: If you're interested in premium options or tools with free trials, check out our comprehensive guide on the best AI meeting assistants for taking notes that covers all available options.
Top 9 Truly Free AI Notetakers for Meetings
1. Hyprnote: Best for Local Processing and Data Control
Hyprnote is the only local-first AI meeting assistant that processes everything on your device. While every other tool sends your conversations to the cloud, Hyprnote's custom HyperLLM-V1 model delivers superior AI meeting summaries without sending any bots to your meeting—it simply captures audio directly from your device.
This local processing approach dramatically reduces your compliance surface area by eliminating third-party vendor dependencies and keeping sensitive data on-device.
Not a single byte leaves your machine, making it ideal for organizations with strict data policies while simplifying HIPAA, GDPR, and SOC 2 compliance requirements.
Best for:
Anyone who wants enterprise-grade AI note-taking without vendor lock-in, cloud dependency, or data privacy compromises.
What's Free Forever
Unlimited AI meeting summaries (most tools limit this heavily)
Real-time transcription with Whisper models
Connect your own AI models (OpenAI, Gemini, custom endpoints)
Conversational search across all meeting history
Customizable templates for any meeting type
Universal platform compatibility without bots
Complete offline AI notetaker functionality
Open-source transparency with full code access
When Will You Need to Pay?
You'll likely never need to pay for Hyprnote's core features since AI summaries stay free forever.
Consider upgrading to Pro ($8/month) only when you want to chat with your notes using AI, build custom summary templates, or need floating recording controls.
Enterprise becomes relevant when your organization needs an on-premises deployment, SSO integration, or custom branding for compliance requirements.
2. tl;dv: Best for Unlimited Recording
tl;dv is a cloud-based AI meeting assistant that automatically joins your video calls to record, transcribe, and summarize conversations.
It focuses heavily on video recording capabilities, creating shareable clips and reels from meetings, plus multi-meeting analytics to track trends across customer calls and team discussions.
Best for
Sales and customer success teams that want unlimited video recordings and transcriptions with AI-powered summaries.
What's Free Forever
Unlimited meeting recordings and video storage
Real-time transcription in 30+ languages with speaker identification
10 AI-generated meeting summaries (lifetime limit)
Timestamping and highlighting of key moments
Basic search functionality across transcripts
Integration with Zoom, Google Meet, and Microsoft Teams
When Will You Need to Pay?
You'll hit tl;dv's paywall after just 10 AI summaries (lifetime limit), making the $29 Pro plan almost inevitable for regular users. Upgrade when you need CRM integrations with Salesforce or HubSpot, or when you want email follow-up drafts.
Consider the $98 Business tier only if your sales team specifically needs coaching features, speaker insights, and API access for revenue operations.
3. Fathom: Best for Small Teams
Fathom is an AI meeting assistant that automatically joins your meetings as a bot participant to record, transcribe, and generate instant summaries.
It focuses on simplicity and ease of use, with a highlight feature that lets you bookmark important moments during meetings and jump directly to those sections later.
Best for
Individual professionals and small teams who want reliable meeting transcription with instant summaries and CRM integration.
What's Free Forever
Unlimited meeting recordings and video storage with no time limits
Real-time transcription in 28 languages with speaker identification
First 5 AI-generated summaries per month (then basic chronological summaries)
Highlight and bookmark feature for key meeting moments
Basic integration with Zoom, Google Meet, and Microsoft Teams
Instant access to fully transcribed recordings
When Will You Need to Pay?
Fathom offers three paid tiers beyond the free plan.
You'll need the $19 Premium plan after your first 5 AI summaries each month, making it necessary for regular meeting attendees.
Upgrade to $29 Team Edition when your team needs shared meeting access, playlists, and global search.
The $39 Team Pro only makes sense for sales teams that specifically need CRM syncing and coaching analytics.
4. Tactiq: Best for Chrome Users
Tactiq is a Chrome extension-based AI note taker that provides real-time transcription you can see during meetings, with no bots joining your calls.
It emphasizes live note-taking with the ability to highlight, tag, and comment on transcripts as conversations happen, plus custom AI workflow automation.
Best for
Chrome users who want to see transcripts live during meetings and need customizable AI prompts for generating specific types of summaries.
What's Free Forever
10 meeting transcriptions per month with unlimited recording length
Real-time transcription in 30+ languages with speaker identification
5 AI credits monthly for summaries, action items, and custom prompts
Live highlighting, tagging, and commenting during meetings
Screenshot capture and visual moment saving
Basic integrations with Google Meet, Zoom, and Microsoft Teams
Search functionality across all transcripts
When Will You Need to Pay?
You'll need Tactiq's $12 Pro plan after 10 monthly transcriptions, which most regular users hit quickly.
Upgrade to $20 Team when your colleagues want automatic transcript sharing and you need unlimited AI credits for summaries.
The $40 Business tier becomes necessary only when your mid-size company (20+ users) requires SAML SSO and dedicated customer success support.
5. Fireflies.ai: Best for Team Analytics
Fireflies.ai is another bot-based notetaker that automatically joins meetings to record, transcribe, and analyze conversations with a focus on conversation intelligence and team analytics.
It uses its "Fred" bot to capture meetings and provides detailed speaker analytics, sentiment analysis, and topic tracking capabilities.
Best for
Teams and organizations that want comprehensive conversation analytics, speaker insights, and detailed team performance metrics alongside basic transcription and summaries.
What's Free Forever
Unlimited transcription for meetings and audio files
Limited AI summaries with basic meeting insights
800 minutes of storage per seat
Integration with Zoom, Google Meet, Microsoft Teams, and 20+ platforms
Transcription in 100+ languages with speaker identification
Real-time notes and live transcriptions
Meeting search functionality
AskFred AI assistant for querying meeting content
Upload and transcribe audio/video files
API access for developers
When Will You Need to Pay?
You can use Fireflies.ai free indefinitely for basic transcription, but you'll want the $18 Pro plan when you hit the 800-minute storage limit or need to download recordings.
Upgrade to $29 Business when your team needs conversation analytics, unlimited storage, and admin features.
Enterprise becomes relevant only for organizations requiring HIPAA compliance and dedicated account management.
6. Otter.ai: Best for Collaboration Features
Otter.ai is an AI meeting assistant that automatically joins meetings as OtterPilot to record, transcribe, and summarize conversations in real-time.
It focuses on collaboration and team features, with strong integration capabilities across popular meeting platforms and productivity tools, plus AI chat functionality for querying meeting content.
Best for
Individual professionals and small teams who want a well-established transcription service with solid collaboration features and don't mind the 300-minute monthly limit on the free plan.
What's Free Forever
300 monthly transcription minutes with a 30-minute limit per conversation
Real-time transcription and meeting summaries in English, French, and Spanish
3 lifetime audio/video file imports for processing existing recordings
OtterPilot automatically joins Zoom, Microsoft Teams, and Google Meet
AI Chat functionality to query meeting content and collaborate with teammates
Basic sharing and collaboration features
Mobile and desktop app access
When Will You Need to Pay?
You'll hit Otter.ai's 300-minute monthly limit quickly, making the $16.99 Pro plan necessary for regular users who need 1,200 minutes and file imports.
Upgrade to $30 Business when your team needs 6,000 minutes, concurrent meeting support, and team admin features.
Enterprise makes sense only for large organizations requiring SSO, compliance controls, and OtterPilot for Sales integration.
7. MeetGeek: Best for Automated Meeting Workflows
MeetGeek is an AI meeting companion that goes beyond basic transcription with sophisticated automation capabilities, including intelligent meeting type detection, custom workflow triggers, and automated content distribution to specific team members based on meeting context.
Best for
Teams that want automated meeting workflows with smart templates that adapt to different meeting types, plus robust action item tracking and automated follow-up processes.
What's Free Forever
3 hours of transcription per month with a 2-hour limit per meeting
Unlimited AI meeting summaries with automatic meeting type detection
3 months of transcript storage and 1 month of audio storage
Automatic action item detection and next steps extraction
Global search across meetings and meeting folders
File upload functionality and basic integrations
AI Chat for querying past meetings
Mobile apps and Chrome extension for offline recording
When Will You Need to Pay?
You'll likely need MeetGeek's $19 Pro plan after exceeding 3 monthly hours of transcription, which regular meeting attendees may hit easily.
Upgrade to $39 Business when your team needs 100 hours, unlimited storage, and collaborative features like comments.
The $59 Enterprise tier becomes necessary only for organizations requiring custom speech models and private data storage for compliance.
8. Notta: Best for Multi-Langual Transcription and Summaries
Notta is an AI note taker that automatically joins meetings and generates AI-powered summaries with exceptional multi-language capabilities.
Unlike other tools that primarily serve English-speaking teams, Notta excels at creating meeting notes from diverse accents and multiple languages within the same conversation.
Best for
International teams, multilingual users, and professionals who need high-accuracy transcription with translation capabilities.
What's Free Forever
120 minutes of transcription per month (limited to 3 minutes per conversation)
50 uploaded files per month for processing existing recordings
AI-generated meeting summaries and speaker identification
Support for all 58 languages and translation features
Integration with Zoom, Microsoft Teams, Google Meet, and Webex
Basic export options and sharing capabilities
Mobile and web app access with cross-device sync
When Will You Need to Pay?
Notta's free 120 monthly minutes (3 minutes per conversation) means you'll need the $13.49 Pro plan almost immediately for regular use, which provides 1,800 minutes and unlimited conversation length.
Upgrade to $27.99 Business when your team needs collaborative editing, CRM integrations, and team workspace features. Enterprise becomes relevant for organizations requiring advanced security controls and dedicated support.
9. Sonnet AI: Best for Automatic CRM Updates
Sonnet AI is a bot-free AI meeting assistant that focuses on the complete meeting lifecycle—from pre-meeting participant research to automatic CRM updates after calls.
It records device audio without visible meeting bots and emphasizes relationship management with automatic contact enrichment and conversation history tracking.
Best for
Sales professionals who prioritize relationship management over just note-taking.
What's Free Forever
5 monthly meeting recordings with a 30-minute recording limit
2-month storage for recordings and transcripts
3 AI insight generations per meeting (summaries, action items)
Automated personal relationship tracker and CRM functionality
Pre-meeting participant background reports
Customizable note templates and automated follow-ups
Integration with Google Calendar and Microsoft Outlook
When Will You Need to Pay?
You'll need Sonnet AI's $25 Plus plan after 5 monthly recordings, which sales professionals typically exceed quickly.
Upgrade to $35 Pro when you need 100 monthly recordings and unlimited storage for extensive client call history.
Enterprise becomes necessary when your sales team needs custom integrations, team functionality, and dedicated account management for revenue operations.
Why Hyprnote May Be Your Best Choice?
These 9 free AI notetakers offer impressive capabilities without upfront costs—unlimited transcription from Fireflies, solid team features from Otter, multilingual support from Notta, and reliable recording from tl;dv. Each provides genuine value that can transform how you capture and process meeting information.
But there's a hidden cost to every "free" option: your privacy and data security. Whether it's Fireflies analyzing your conversation patterns, F
athom's bot joining sensitive client calls, or Tactiq processing confidential discussions on remote servers, you're paying with access to your most private conversations.
Hyprnote is truly free in every sense—no cloud processing, no data collection, no privacy trade-offs. It delivers unlimited AI summaries, real-time transcription, and meeting intelligence entirely on your device.
When "free" actually means free of cost and free of compromise, that's when you've found the right choice.
Download Hyprnote for macOS to experience meeting intelligence that costs nothing and compromises nothing (Windows and Linux versions coming soon!).