Best Meeting Minutes Software in 2025
You've been in that meeting where someone's furiously typing while everyone else is trying to have an actual conversation. Or worse, you're the one stuck taking notes instead of contributing ideas. Well, meeting minutes software are here to change that.
There are essentially two types of meeting minute software:
1. AI Meeting Assistants = Automatic transcription + AI summaries + minimal manual work
These tools use artificial intelligence to automatically record, transcribe, and summarize your meetings.
They listen to conversations, identify speakers, extract action items, and generate formatted notes with minimal human intervention.
2. Meeting Management Tools = Structured templates + manual note-taking + formal documentation workflows
These platforms provide structured frameworks for creating meeting minutes manually. They excel at formal documentation, governance workflows, and collaborative agenda building.
Ideal for board meetings and compliance-heavy environments.
Let’s explore the top tools in both these categories.
Best Meeting Minutes Solutions at a Glance
There are multiple tools flooding the market for both categories, but we had a strict selection criteria. Here are the tools that made the cut:
Best AI Meeting Minutes Software
1. Hyprnote: The only truly local-first AI notepad that processes everything on your device. Perfect for healthcare, legal, and compliance-sensitive organizations.
2. MeetGeek: Conversation intelligence platform with team analytics and performance tracking. Best for sales teams and enterprises.
3. Fellow: Collaborative meeting assistant with shared agendas and pre-meeting briefs. Best for remote teams and managers.
Best Meeting Management Software
1. Beenote: Structured meeting management with collaborative agendas and real-time note-taking. Best for board meetings and project teams.
2. MeetingBooster: Enterprise meeting system with task tracking and deep Outlook integration. Best for large enterprises.
3. Diligent: Leading board portal with AI-powered analytics and governance features. Best for corporate boards and publicly traded companies.
Detailed Reviews of the Best Meeting Minutes Software
1. Hyprnote - Best for Privacy-First AI Meeting Notes
Unlike every cloud-based competitor, Hyprnote transcribes and summarizes meetings without sending a single byte of data to external servers. This makes it ideal for organizations with strict compliance requirements or anyone who values complete data control.
How It Works
Hyprnote captures audio directly from your device's microphone and system audio without joining meetings as a bot. It uses Whisper models (ranging from Tiny to V3 Large Turbo) for speech-to-text transcription and HyperLLM-V1, a custom 1.1GB model optimized for superior summarization quality.
The entire process happens on your Mac: transcription, AI summarization, and note enhancement all run locally.
You can optionally connect external LLM providers (OpenAI, Gemini, Ollama via LM Studio) for additional AI capabilities while maintaining control over which models process your data.
Key Features
Complete local processing: Not a single byte leaves your device unless you explicitly choose to connect to external AI providers
Bot-free operation: Works with all meeting platforms (Zoom, Teams, Google Meet) and in-person meetings without appearing as a participant
Real-time transcription: See live transcripts during meetings using local Whisper models
Custom templates: Create summary formats for different meeting types- sales calls, therapy sessions, legal consultations, team standups
AI chat functionality: Ask questions about past meetings with conversational search across your entire meeting history
Source verification: Hover over AI-generated summary points to see exact transcript quotes, eliminating hallucinations
Universal platform compatibility: Works everywhere- virtual meetings, in-person conversations, phone calls
Offline capability: Full functionality without internet connection, perfect for secure or air-gapped environments
Open source: Complete code transparency for security audits and customization
Multiple export formats: Save summaries as Markdown, PDF, or Rich Text
Pros
Maximum privacy with complete on-device processing
No usage limits on core features
No vendor lock-in
Works everywhere without bots disrupting meetings
Open source for complete transparency and customization
HIPAA, GDPR, SOC 2 compliance made simple by eliminating cloud dependencies
Cons
macOS only currently (Windows version coming soon)
Distinguishes only between the microphone and system audio
Pricing
Core features including unlimited AI summaries and transcription are free forever.
Pro is $8/month if you want unlimited AI chat and advanced search.
Enterprise pricing is custom for organizations needing on-premises deployment, SSO, consent management, custom branding, and dedicated support.
2. MeetGeek - Best for Conversation Intelligence and Team Analytics
MeetGeek is a cloud-based conversation intelligence platform that tracks meeting performance across your entire organization.
It's designed for companies that want data-driven insights into their communication patterns, not just meeting notes.
How It Works
MeetGeek automatically joins your scheduled meetings as a bot through calendar integrations.
It records conversations, generates transcripts in real-time, and creates AI summaries with automatic meeting type detection.
The platform recognizes whether you're in a sales call, team meeting, interview, or customer session and applies the appropriate summary template automatically.
Key Features
Automatic meeting type detection: AI recognizes your call type and applies context-aware summary templates without manual selection
Team spaces and analytics: Organize meetings by department with performance metrics tracking engagement, sentiment, and effectiveness at team and individual levels
Automated workflows: Set rules to auto-share meeting records with specific teams based on meeting type, pushing summaries to CRMs and task management tools
Custom speech models: Enterprise tier trains the transcription system on your industry-specific terminology for better accuracy
50+ language support: Automatic language detection with 95%+ transcription accuracy
Mobile apps: Record and summarize in-person meetings on iOS and Android, even offline
Pros
Powerful conversation intelligence with department-level analytics
Strong compliance certifications (SOC 2, GDPR, CCPA, HIPAA-ready)
Extensive integration ecosystem (7,000+ apps via Zapier)
Custom speech models for specialized industries
Cons
Bot-based only, can feel intrusive
Aggressive storage limits on lower tiers (free keeps transcripts only 3 months)
100-hour monthly limit on Business tier means high-volume teams need Enterprise
Cloud-only processing with no on-premises option
Pricing
Free plan includes 5 hours of transcription per month with 3 months of transcript storage and 1 month of audio storage. Paid plans start at $19/user/month.
3. Fellow - Best for Real-time Collaboration
Unlike tools that only focus on transcription, Fellow covers the entire meeting lifecycle: from preparation with shared agendas to live note-taking and post-call follow-ups.
It's designed for teams that need structured workflows and want everyone on the same page before, during, and after meetings.
How It Works
Fellow joins your meetings as a bot across Google Meet, Zoom, and Microsoft Teams.
It automatically records and transcribes conversations in 92 languages, then generates AI summaries with action items and decisions.
The standout feature is its collaborative agenda system. Teams build meeting agendas together before calls, and pre-meeting briefs remind everyone what was discussed last time.
Key Features
Collaborative agendas with 500+ templates: Create shared meeting agendas where team members add talking points together, with pre-built templates for 1-on-1s, standups, and retrospectives
Pre-meeting briefs: Automatic reminders showing what was discussed in previous iterations of recurring meetings
Ask Fellow (AI Copilot): Chatbot that answers questions about meeting history, drafts follow-up emails, and catches you up on missed meetings
Centralized library with access controls: All recordings and notes stored in one searchable place with granular permissions for who can view what
Deep CRM integrations: Automatically syncs meeting summaries and action items to Salesforce, HubSpot, Asana, Jira, and 50+ other tools
No AI training on your data: Fellow explicitly doesn't use meeting content to train models
Pros
Comprehensive meeting lifecycle management in one platform
Strong collaborative features with shared agendas and real-time editing
Enterprise-grade security (SOC 2, GDPR, HIPAA compliance)
Excellent for recurring meetings with templates and context continuity
92-language transcription support for global teams
Cons
Bot-based recording joins as visible participant
Cloud-only processing with no on-premises option
Free plan limited to 10 AI recordings per month
Online meetings only
Internal meeting focus makes it less robust than dedicated sales intelligence tools
Pricing
Free plan includes 10 AI recordings per user per month. Paid plans start at $7/user/month (3-user minimum), and go up to $25/user/month with full admin controls and HIPAA compliance.
4. Beenote - Best for Collaborative Agenda Building and Governance
Beenote is a meeting management platform designed for structured, formal meeting workflows.
Unlike AI tools that automate everything, Beenote focuses on collaborative planning, real-time note-taking, and organized follow-up.
How It Works
Beenote helps you manage the entire meeting process manually but efficiently.
Before meetings, you create collaborative agendas where team members can add their topics.
During meetings, you take notes in real-time with built-in timekeepers to stay on schedule.
After meetings, Beenote automatically generates formatted minutes that are 80% complete because you captured everything during the call.
Key Features
Collaborative draft agendas: Team members see the writing status and can add content before meetings, ensuring nothing important gets missed
Multiple items per agenda topic: Each agenda item can have multiple notes, decisions, and tasks, all organized under one discussion point
Timekeeper per subject: Built-in timer helps you know when to move to the next topic, saving precious meeting time
Voice recording segments: Record specific parts of discussions or entire agenda items for reference later
Task synchronization: Assigned tasks sync directly to Google Task or Microsoft To Do, optimizing follow-ups without leaving your workflow
Customizable templates: Create different formats for various meeting types like board meetings, team standups, or project reviews
Pros
Strong governance features for boards and executive committees
Integration with Microsoft 365, Teams, and Google Workspace
Grammar checking with Antidote integration
Cons
Manual note-taking required
No Slack integration despite being a popular team communication tool
Learning curve for users unfamiliar with structured meeting management
Mobile apps available but desktop experience is primary focus
Pricing
Beefree is free forever with basic features. Paid plans start at $ 552/year for 10 users.
5. MeetingBooster - Best for Enterprises with Complex Workflows
MeetingBooster is an enterprise-grade meeting management system that’s been around for years, serving mid-size to large companies that run structured meetings with serious accountability requirements.
Think project change management meetings, board sessions, and cross-functional team coordination where nothing can slip through the cracks.
How It Works
MeetingBooster is a cloud-based platform that integrates deeply with Microsoft Outlook (and has a Google Calendar widget too).
You create agendas using a familiar ribbon interface similar to MS Office, schedule meetings with automatic invites, take notes during meetings using specialized tools, and then automatically generate formatted minutes.
Key Features
Meeting series functionality: Automatically groups related meetings together, making it easy to track recurring items and see action items across an entire project or committee
Pre-meeting task assignment: Assign tasks that need completion before meetings, with status tracking to hold attendees accountable
Advanced meeting tools: Built-in voting, pros/cons analysis, and rating features to facilitate decisions during meetings
Comprehensive task management: Full task system with due dates, priorities, and cross-meeting project tracking that syncs seamlessly to Outlook tasks
Meeting agenda module: Separate module for agenda creation that forces pre-planning and prevents off-topic additions during meetings
Parking topics feature: Can park both main topics and sub-topics for future discussion, with automatic carry-forward to next meetings
Pros
Powerful for complex enterprise workflows with multiple stakeholders
Deep Outlook integration makes adoption easier in Microsoft-heavy organizations
Meeting series feature provides excellent continuity for recurring meetings
Advanced meeting facilitation tools (voting, pros/cons) improve decision quality
Proven track record with 30+ years in the market
Cons
Interface feels more traditional/corporate compared to modern tools
Limited flexibility in some task management functions
Pricing
MeetingBooster offers custom pricing based on organization size and needs. They provide site licenses for large deployments.
6. Diligent - Best for Board Meetings and Compliance
Diligent is a board management platform built for corporate boards, executive committees, and governance-focused organizations that need enterprise-grade security, compliance features, and sophisticated workflow automation.
This isn't a general meeting tool. It's specifically designed for high-stakes board-level governance.
How It Works
Diligent is a comprehensive board portal that manages the entire board meeting lifecycle digitally.
Directors access a secure platform (via desktop, tablet, or mobile) where they can view board books, annotate documents, collaborate with fellow board members, vote on resolutions, and access governance resources.
Administrators can create and distribute board materials, manage permissions, track document versions, and generate automated meeting minutes using AI-powered features.
Key Features
Secure board book creation and distribution: Drag-and-drop document uploads with automatic agenda updates, last-minute adjustments that retain director notes, and user-based watermarking for content protection
AI-powered risk and analytics: Pre-formatted risk reports on cybersecurity, sustainability, shareholder activism, and other critical issues with integrated dashboards for board-level insights
Digital voting and approvals: Real-time voting directly from the dashboard with comment boxes for explanatory narratives, plus streamlined signature collection
Board evaluations and D&O questionnaires: Secure creation and monitoring of evaluations using best practice templates with digital signing and exporting
Version control and audit trails: Directors view updated documents with change tracking, retain notes when materials are updated, and maintain complete audit logs for regulatory compliance
Pros
Industry-leading security with enterprise-grade encryption and compliance
Comprehensive governance features beyond basic meeting management
Trusted by Fortune 500 companies and major organizations globally
AI-powered analytics provide board-level insights on critical issues
Seamless mobile access from any device
Cons
Premium pricing that may be prohibitive for smaller organizations or NGOs
Some features require additional fees beyond base subscription
Occasional difficulty renaming or editing documents directly in portal
Auto-renewal can include significant price increases (20%+) if not negotiated
Pricing
Diligent offers custom pricing based on organization size and requirements.
Our Top Recommendation
If you're evaluating ai tools for meeting minutes and data privacy matters to your organization, Hyprnote stands out as the clear choice.
Hyprnote processes your meeting conversations entirely on your device using local AI models. This means:
Zero privacy risks: Your conversations never leave your machine
No vendor lock-in: Deploy on your own terms and choose your AI providers
Free forever: Unlimited AI summaries and transcription at no cost
Works offline: Perfect for secure environments or unreliable connectivity
Open source transparency: Inspect, audit, and customize the code
For teams handling sensitive conversations, whether patient consultations, legal discussions, financial planning, or confidential business meetings, Hyprnote solves the fundamental problem that cloud-based tools can't: keeping your data completely private while delivering powerful AI-powered summary generation.
Ready to take control of your meeting data? Download Hyprnote for macOS and experience truly private AI meeting summaries (Windows version coming soon).
Frequently Asked Questions
1. Do I need AI meeting minutes software if I already take notes manually?
It depends on your priorities. AI tools save significant time by automating transcription and summary generation, letting you focus on the conversation instead of note-taking.
However, if you need formal documentation workflows, approval processes, or governance features for board meetings, manual software might be better suited to your needs.
2. Are AI meeting minutes tools secure for sensitive conversations?
It varies dramatically by tool. Most AI meeting assistants (MeetGeek, Fellow) send your audio to the cloud for processing, which may violate compliance requirements in healthcare, legal, or financial industries.
Hyprnote is the only truly local-first option that processes everything on your device, perfect for sensitive meetings.
3. Will a bot join my meetings if I use AI meeting minutes software?
It depends on the tool. Bot-based tools like MeetGeek and Fellow join meetings as visible participants, which can affect conversation dynamics in sensitive discussions.
Bot-free meeting assistants like Hyprnote capture audio directly from your device without appearing in the meeting, maintaining natural conversation flow.
Consider whether bot visibility matters for your use case before choosing.