7 Best AI Notetakers for Microsoft Teams in 2025

TL;DR: 

Here's a quick comparison of the best AI notetakers for Microsoft Teams.

Need more details? Keep reading for in-depth reviews of each tool, including setup instructions, detailed feature breakdowns, and pricing information to help you make the best choice for your team.

Native AI Notetaker Solutions for Microsoft Teams

There's no free native way to get AI-powered meeting notes, summaries, or intelligent transcription analysis from Microsoft. 

Teams with Microsoft 365 Business/Enterprise get meeting transcription with speaker identification, but still NO AI summaries or intelligent note-taking. 

Now let's see what native options Microsoft actually offers for AI meeting notes:

1. Microsoft 365 Copilot: The Premium AI Assistant

Microsoft 365 Copilot is an AI assistant that works across Word, Excel, PowerPoint, Outlook, and Teams, powered by large language models. For Teams specifically, it transforms how you handle meeting preparation, participation, and follow-up.

Important Note: Microsoft 365 Copilot is different from the free Copilot available in browsers and Bing.

Also, Copilot does not record meetings itself. You need to provide it with a meeting transcription to generate a summary and AI notes.

Microsoft 365 Copilot’s Teams Integration Features

• Cross-app integration across Word, Excel, PowerPoint, Outlook, and Teams

• Real-time meeting intelligence with context understanding and topic organization

• Intelligent summarization including decisions, action items, and participant insights

• Post-meeting Q&A capability for specific questions about meeting content

• Facilitator feature for virtual meeting moderation and mid-meeting recaps

• Cross-reference capabilities connecting meetings with past discussions and documents

Pros

• Native integration eliminates compatibility issues

• Enterprise-grade security with Microsoft's compliance framework

• Cross-platform consistency across all Microsoft 365 apps

• Contextual intelligence beyond basic transcription

• No meeting bots required - cleaner meeting experience

• Continuous AI improvements from Microsoft's ongoing development

Cons

• Premium pricing at $30/user/month (as of 2025)

• Requires existing Microsoft 365 subscription

• Limited customization compared to specialized tools

• Some advanced features still in preview

• Performance can vary with audio quality and meeting complexity

Pricing

Microsoft 365 Copilot costs $30 per user per month, in addition to your existing Microsoft 365 Business Premium or Enterprise subscription. This positions it as a premium solution primarily suited for organizations heavily invested in the Microsoft ecosystem.

2. Teams Premium: Enhanced Meeting Features

Teams Premium serves as Microsoft's mid-tier solution, bridging the gap between basic Teams and full Copilot functionality.

Key Features

• Intelligent meeting recap with key talking points and decisions

• Live translation for 40+ languages with real-time transcription

• Advanced meeting options including custom backgrounds and security controls

• Basic AI insights for action item extraction and organization

Pros

• More affordable than the full Copilot solution

• Immediate availability without preview limitations

• Good transcription accuracy in optimal conditions

• International team support with live translation

• Enhanced security features for sensitive meetings

Cons

• Limited AI capabilities compared to Copilot

• Still requires an additional subscription beyond basic Teams

• Less sophisticated summarization

• No cross-app integration

• Basic action item detection

Pricing

Teams Premium is priced at $10 per user per month, making it a more accessible option for organizations wanting enhanced AI features without the full Copilot investment.

Best Third-Party AI Notetakers for Microsoft Teams

While Microsoft's native solutions work well for many organizations, third-party tools often provide specialized features, better privacy controls, or more competitive pricing. 

Here's my analysis of the leading alternatives:

1. Hyprnote: The Privacy-First AI Notepad

Hyprnote is a local-first AI notepad designed specifically for compliance-sensitive organizations and privacy-conscious professionals. 

Unlike cloud-based competitors, Hyprnote processes everything locally using on-device AI models, ensuring that not a single byte of your meeting data ever leaves your machine.

Full Disclosure: I'm the co-founder of Hyprnote, so I'll try to be as objective as possible in this review.

How It Works with Microsoft Teams: Hyprnote doesn't join your Teams meetings as a bot. Instead, it captures both your microphone input and your computer's system audio, so it naturally hears both sides of the conversation. 

It transcribes your call in real-time, and once the meeting ends, you get structured summaries with decisions and action items automatically extracted.

No bots to invite, no meeting links to manage, no wondering if the service is down.

Key Features

• Flexible deployment architecture with six options from edge-only to full SaaS, letting you balance compliance and performance

• Complete local processing option with a custom HyperLLM-V1 model optimized for summarization quality

• Real-time transcription using Whisper models ranging from lightweight to highly accurate versions

• Universal platform compatibility works with Teams, Zoom, Google Meet, and in-person meetings without any setup

• Bot-free operation means no disruption to your meeting flow or participant experience

• Vendor flexibility connects to any AI provider, including OpenAI, Mistral, or custom endpoints

• Smart consent management for Enterprises with multiple options from simple pop-ups to voice recognition that listens for verbal consent

Pros

• Deployment flexibility from maximum privacy (edge-only) to instant setup (full SaaS) with hybrid options

• No vendor lock-in since you can choose your preferred AI models and providers

• Free core functionality with transcription and basic summarization at no cost

• An open source codebase allows for inspection, customization, and community contributions

• Can work completely offline, making it perfect for air-gapped environments

• Makes compliance simple by keeping data on-device

Cons

• macOS only currently (Windows or Linux versions coming soon!)

• No video recording by design for maximum privacy

• Limited integrations compared to established players with extensive third-party ecosystems

• Basic speaker identification currently distinguishes only between microphone and system audio

Pricing 

Hyprnote is a free AI notetaker, which means you'll likely never need to pay for Hyprnote's core features.

Consider upgrading to Pro ($8/month) only when you want unlimited everything and advanced features like custom templates. 

Enterprise becomes relevant when your organization needs an on-premises deployment, SSO integration, or consent management for compliance requirements. Contact sales for a quote.

2. Otter AI: The Established Cloud-Based Solution

Otter AI is one of the most well-known names in AI transcription, offering cloud-based meeting intelligence that works across Microsoft Teams, Zoom, and Google Meet. 

How It Works with Microsoft Teams: Otter joins your Teams meetings as a participant/bot. It records the audio, generates real-time transcripts, and creates meeting summaries automatically. 

Setup involves account creation + calendar connection + bot invitation setup (moderate). 

The bot can be invited manually or set to auto-join meetings based on your calendar integration. 

However, recent privacy concerns surrounding Otter indicate that it sometimes joins meetings without proper consent and spams all participants with meeting notes. 

Also check: Is Otter AI Safe? 

Key Features

• OtterPilot AI Chat for asking questions about meeting content during or after calls

• Slide capture automatically screenshots presentations and embeds them in transcripts

• Custom vocabulary for industry terms, names, and company-specific language

• Team workspaces with comment threads and assignable action items

• CRM integrations with Salesforce and HubSpot (Business/Enterprise plans)

• OtterPilot for Sales extracts insights and pushes notes to CRM (Enterprise only)

Pros

• Mature platform with years of development and proven reliability

• Strong speaker identification that improves with usage

• Established integration ecosystem especially valuable for sales teams

• Mobile app handles both virtual and in-person meetings effectively

Cons

• Bot-based approach means meetings show an extra participant, which can feel intrusive

• Monthly minute limitations, even on paid plans, create usage anxiety

• Privacy concerns, as all audio and transcripts are processed in Otter's cloud

• Limited language support with only English, French, and Spanish

• Complex permission management teams struggle with sharing and access controls

• Higher pricing for teams, Business plan costs scale quickly for larger organizations

• No offline capability requires a stable internet connection to function

Pricing 

Offers a free plan that gives you 300 minutes monthly with 30-minute conversation limits. Paid plans start at $16.99/user/month, for 1,200 minutes and advanced features. 

3. Tactiq: The Browser Extension Approach

Tactiq is one of the bot-free AI meeting assistants that works as a Chrome extension to transcribe Microsoft Teams, Google Meet, and Zoom meetings. 

How It Works with Microsoft Teams: Install the Chrome extension and join your Teams meeting in the browser. 

A small transcription widget appears showing live captions with speaker identification. 

After the meeting, you can use one-click AI actions to generate summaries, action items, or ask specific questions about the conversation.

Key Features

• Browser-based transcription that works without recording meetings or inviting bots

• Live transcription widget shows real-time captions during meetings with speaker identification

• One-click AI actions for generating summaries, action items, and custom follow-ups

• Custom AI prompts that can be saved and reused across meetings for consistent outputs

• Multi-language support covering 30+ languages including English, Spanish, French, and German

• Team Spaces for sharing transcripts and collaborating on meeting insights

• Upload functionality for transcribing existing audio and video files

• Screenshot capture to save important visual moments from presentations

Pros

• No meeting disruption since there's no bot joining your calls

• Fast setup just requires installing a Chrome extension

• Clean user interface that's intuitive and doesn't overwhelm with features

• Strong privacy positioning as transcripts are processed without recording actual meetings

• Affordable pricing compared to enterprise-focused alternatives

Cons

• Chrome extension dependency means it only works in browser versions of meeting apps

• Limited AI credits even on paid plans restrict how much AI processing you can do

• No mobile app support since it relies on the Chrome extension architecture. So if you’re looking for an AI notetaker for in-person meetings, Tactiq isn’t the right choice. 

• Basic team collaboration features compared to dedicated team platforms

• Transcription quality varies depending on browser audio quality and meeting conditions

• No offline capability requires internet connection and browser access

Pricing 

Free plan with 10 meetings/month and 5 AI credits. Paid plans start at $12/user/month.

4. Fireflies AI: The Conversation Intelligence Platform

Unlike simpler transcription tools, Fireflies positions itself as a full conversation intelligence solution for sales teams and growing businesses.

How It Works with Microsoft Teams: Fireflies joins your Teams meetings as a bot. 

You can invite it manually to specific meetings or set it to auto-join based on your calendar integration. 

The bot records, transcribes, and processes the entire conversation, then automatically sends meeting summaries to designated Teams channels.

It’s important to note that the setup process can be a bit complicated. It involves creating a Fireflies account, verifying email, connecting your Microsoft calendar, configuring auto-join preferences, setting up Teams channel integrations for receiving summaries, and potentially getting IT approval for the bot to join company meetings.

Key Features

• AskFred AI assistant lets you chat with meeting transcripts and ask specific questions about past conversations

• Conversation intelligence provides talk-time analytics, sentiment analysis, and speaker behavior insights

• Video recording capability captures screen shares, slides, and visual content alongside audio transcription

• 69 language support making it suitable for global teams and multilingual meetings

• Team analytics show meeting patterns, participation rates, and conversation insights for managers

• AI Apps and custom prompts for generating specialized outputs like follow-up emails and project updates

Pros

• Extensive integration ecosystem with 58+ platforms including major CRMs and productivity tools

• Strong enterprise features including HIPAA compliance, SSO, and private storage options

• Robust search functionality lets you find specific moments across all past meetings

• Unlimited transcription even on the free plan makes it accessible for regular users

• Mobile app support for recording and transcribing in-person conversations

Cons

• Bot presence can feel intrusive as Fireflies appears as an additional meeting participant

• Complex interface may overwhelm users who just want simple transcription

• Storage limitations on lower-tier plans create pressure to upgrade

• Transcription accuracy varies particularly with poor audio quality or heavy accents

• Higher pricing for advanced features compared to basic transcription alternatives

Pricing 

Free forever with unlimited transcription, but limited AI summaries and 800 minutes storage. Paid plans start at $18/user/month.

5. tl;dv: The Video-Moment AI Notetaker

tl;dv is one of the video-first AI notetakers that turns meeting notes into clickable timestamps, making it easy to navigate directly to specific moments in recordings.

How It Works with Microsoft Teams: The tl;dv bot joins your Teams meetings automatically, records both audio and video, then generates AI summaries while allowing you to add manual timestamped notes during the call.

Setup involves creating a tl;dv account, connecting your calendar, and configuring recording preferences. 

Key Features

• Timestamped manual notes let you add your own observations during meetings that become clickable moments in recordings

• AI meeting summaries automatically extract key points, decisions, and action items from every conversation

• Video moment search allows you to search keywords and jump directly to that point in the recording

• Sales playbook analysis tracks how well team members follow scripts and handle customer objections

• Multi-meeting intelligence analyzes patterns and trends across multiple similar meetings

• Clip creation tools make it easy to cut and share important moments from longer recordings

• 30+ language transcription supports global teams with multilingual meeting capture

Pros

• Video navigation capabilities make it easy to find and share specific conversation moments

• Generous free plan offers unlimited recordings and transcriptions without time limits

• Strong sales coaching features help managers analyze rep performance and objection handling

• Extensive integration ecosystem connects with most business tools via Zapier

Cons

• Bot presence required means Teams meetings show an additional participant

• Video storage demands can consume significant space for frequent, long meetings

• Limited to three platforms only works with Teams, Zoom, and Google Meet

• No mobile app restricts access to browser and desktop versions only

• Learning curve for teams to adopt video-based workflow and timestamp navigation

Pricing 

Free forever plan with unlimited recordings. Pro plans start at $29/month for advanced analytics and coaching features.

Take Hyprnote for a Spin

If local processing and complete privacy matter for your meetings, Hyprnote might be the best AI notetaker for Microsoft Teams. Here's what you get with Hyprnote:

• Complete data control - Your meeting data never leaves your device, making compliance simple

• Zero ongoing costs - Core transcription and summarization features are completely free

• Universal compatibility - Works with Teams, Zoom, Google Meet, and in-person meetings without any bots

• Flexible deployment - From edge-only for maximum privacy to hybrid options for larger organizations

• No vendor lock-in - Connect to any AI provider or run completely offline

• Enterprise-ready - On-premise deployment, SSO, and consent management available

The best part? You can download and start using Hyprnote in minutes without any account creation, calendar connections, or bot setup. It just works.